Site Loader

Additional to the Project Controls RAM, the
roles and responsibilities that relate specifically to Project Controls in the
context of the owner’s projects are described below and should be considered
and agreed with the relevant parties at the start of a project.

5.2  Project Manager

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The Project
Manager’s responsibilities below only refer to the Project Controls Methodology
described here and does not relinquish the person with respect to their normal
responsibilities in terms of general project execution.

·        
The
Project Manager is accountable for ensuring that an Integrated Work Breakdown
Structure is developed and maintained throughout the execution of the project.

·        
The
Project Manager is accountable for agreeing the resources required to perform
the appropriate Project Controls with the Project Controls Manager by utilizing
the Responsibility Assignment Matrix (RAM) for Project Controls. The parties
agree by signing off the RAM.

·        
Accountable
for ensuring that the agreed Integrated Work Breakdown Structure demonstrates
the integration of the scope, schedule, budget/cost, as well as engineering,
procurement, and construction risks.

·        
The
Integrated Work Breakdown Structure (IWBS) is officially issued to the main
role players, as well as the Planner and Cost Controllers to prepare the
project schedule, as well as to form the basis of the Cost and Planning
management system.

·        
Conducts
Integrated Baseline Reviews at least before the 12%, and the 28% Earned Value
completion marks. This is to ensure integration and alignment of the scope,
schedule, costs, as well as addressing Engineering, Procurement, and
Construction Risks.

·        
Coordinates
the responses to the observations and recommendations with regards to Project
Controls made by the project controls team and the main role players.

5.3  Project
Controls Manager

The
Project Controls Manager’s responsibilities below only refer to the Project
Controls Methodology described here and does not relinquish the person in
reference of their normal responsibilities in terms of general project
execution.

The Project
Controls Manager is responsible for:

·        
The
development of the Integrated Work Breakdown Structure (IWBS).

·        
Developing
and approving the Responsibility Assignment Matrix (RAM) for Project Controls.

·        
Agreeing the resources required
to perform the appropriate Project Controls, with the Project Manager, by
signing off the RAM.

·        
Establishing the required levels
of program detail.

·        
Identifying key critical
restraints and interfaces.

·        
Preparing the provisional and
agreed high-level schedule.

·        
In collaboration with the
package/discipline engineers, developing a high-level schedule.

·        
Develop Master plan based on
agreed Integrated Work Breakdown Structure.

·        
Ensuring that the agreed
high-level schedule (master plan) is aligned with the agreed Integrated Work
Breakdown Structure and includes 100% of the control accounts.

·        
Attending Constructability
Reviews (together with the engineering and construction professionals.

·        
Ensuring that constructability
and construction pre-planning are adequate.

·        
Adherence to Statutory
Requirements (in relation to the financial and commercial guidelines – PFMA –
Public Finance Management Act).

·        
Visiting the proposed
construction site to familiarize with the physical conditions and statutory
requirements.

·        
Identifies and assesses local
constraints.

·        
Enforces Governance
Regulations.

·        
Ensures that allowances have
been made to accommodate all government regulations.

·        
Ensures availability of
materials and labor.

·        
Ensures that all allowances for
materials and labor availability are incorporated into the program.

·        
Ensures an abnormal loads
transport route analysis is done.

·        
Assists the Construction
Manager to plan the construction site for optimum productivity.

·        
Assists the Construction
Manager to review the site features to ensure that the construction site layout
is planned to achieve optimum productivity during construction.

·        
Considers Statutory or
Unique-to-site safety requirements in schedules.

·        
Together
with the Safety Manager and in collaboration with the PCM, he/she reviews the
site safety regulations to ensure that all statutory or unique-to-site safety
requirements are allowed for in the execution programme.

·        
In
collaboration with the Project Manager, reviews proposed contracting
strategies.

·        
Verifies
the levels of uncertainty (risks).

·        
Maintains
a schedule risk management plan.

·        
Agrees the
Earned Value Main Milestones.

·        
Forecasts
the Estimate at Completion (EAC).

·        
Verifies
the Estimate at Completion for time (EACt).

·        
Establishes
the Earned Schedule method on fixed price work.

·        
Reports
variances exceeding the Agreed Thresholds.

·        
In
collaboration with the main role players, provides recovery plan information
for schedule variances exceeding the agreed thresholds.

·        
Responsible
for providing the required data to the Project Manager for Integrated Baseline
Reviews.

·        
Ensures
the technical scope of work, in each Control Account, is fully included and is
consistent with authorised documents.

·        
Accountable,
in collaboration with the discipline Project Manager, for establishing the
necessary Earning Rules for each package/contract.

·        
Responsible
for the accuracy of the reporting data.

5.4  Contracts
Manager

(Normally the role of a Qualified
Quantity Surveyor)

The Contracts Manager’s
responsibilities below only refer to the Project Controls Methodology described
here and does not relinquish the person in reference of their normal
responsibilities in terms of general Project execution.

·        
Develop the Contract’s BOQ in
accordance with the IWBS.

·        
Responsible for the
coordination of the contractual requirements of the RFQ.

·        
Chairs clarification meetings,
pre-award meetings, and kick-off meetings, as well as maintaining the minutes
of such meetings.

·        
Conducts/chairs progress review
meetings and contractually maintains the minutes of all meetings.

·        
Ensures to agree and include
the Integrated Work Breakdown Structure (IWBS) complete with control accounts
for contractor’s monthly progress reporting purposes and feedback. This is to
align the contractor’s feedback with the IWBS and reporting structures.

·        
Preparation, coordination, and
adjudication of the contracted scope, in line with the allowable budgets.

·        
Coordination and authorization
of the agreed schedule for the contracted scope.

·        
Responsible for all contractual
correspondence with regards to the contracted work and contractor’s
performance.

·        
Coordination for authorization
of required scope changes.

·        
Coordination and management of
work scope required to be done on Site Instructions.

·        
Management and coordination of
Early Warnings.

·        
Verification of cost estimates
for authorized additional work.

·        
Verification of Monthly Site
Progress Measurements (payment certificates) including proving appropriate
accruals to cost management, in-line with EVM requirements for progress,
performance, and status reports.

·        
Monthly confirmation of the
required quantities (if based on a BOQ) to complete the work successfully.

·        
Monthly calculations and
reporting of the Estimate at Completion for Costs (EACc), considering and
calculating new required quantities (BOQ) to complete the authorized contracted
scope.

·        
Verify Escalation claims in
accordance with the recognized indices when applicable.

5.5  Control
Account Manager – Role Function

Each Control Account is assigned
to a Control Account Manager (CAM). The Control Account Manager is responsible
for ensuring the accomplishment of work in his or her Control Account, and is
the focal point for management control.

The Control Account Manager’s
responsibilities below only refer to the Project Controls Methodology described
here and does not relinquish the person in reference of their normal responsibilities
in terms of general project execution.

·        
Contractual scope verification
and control/reporting.

·        
Risk review, monitoring and
control/reporting of contract risks.

·        
Measurement of work progress
and status reporting.

·        
Actual Cost collection/invoice
verification.

·        
Change Management
initiation/reporting.

·        
Variance analysis and suggested
corrective action.

·        
Estimating the costs at
completion, and time to completion for a specific Control Account or group of
related Control Accounts.

5.6       
Project
Planner/Scheduler

The Project Planner/Scheduler is
responsible for, but not limited to the following list of responsibilities:

·        
In collaboration with the main
role players, assists in developing the Integrated Work Breakdown Structure
(IWBS).

·        
Develops the Project Master
Schedule based on the agreed Integrated Work Breakdown Structure (IWBS).

·        
Establishes Work Packages, Planning
Packages, as well as Summary Level Planning Packages (SLPP), durations, logic,
and links.

·        
Identifies key critical
restraints, and interfaces.

·        
Cost-weighting of work
packages, planning packages, and SLPPs.

·        
Track and report progress in
accordance with accepted project management requirement practices.

·        
Integrates contractor schedules
into the Master Schedule.

·        
Identifies key critical
restraints and interfaces.

·        
Verifies durations of new scope
added or scope deleted (through Change Control process).

·        
Provides support for the
development of the Performance Measurement Baseline (PMB).

·        
Provides support with Threshold
Management.

·        
Incorporates schedule recovery
plans (for out-of-Threshold work) into the Master Schedule.

·        
In collaboration with the
discipline engineers, develops a commissioning plan (high-level deliverables).

·        
Ensures that the Master
Schedule’s constructability and construction pre-planning is adequate.

·        
Incorporates project objectives
from the project execution plan (PEP).

·        
Visits the proposed
construction site to be familiar with the physical conditions, and statutory
requirements.

·        
Assesses local constraints.

·        
To examine the site safety
regulations to ensure that all statutory or unique-to-site safety requirements
are included in the program.

·        
To verify the levels of
schedule uncertainty (risks).

·        
Verify applicable logic to
activities.

·        
Assess restraints, limitations,
and resources.

·        
Verify the critical path and float.

·        
Ensure a readable,
intelligible, and useable Master Schedule is developed, that communicates to
all the project participants and organizational levels.

·        
Verify potential/actual
conflicts, and help find resolutions.

·        
Verify and coordinate monthly
progress reports.

·        
Verify program progress.

·        
Ensure that project progress is
assessed; using a cost loaded Master Schedule Baseline.

·        
Verify all agreed scope changes
with cost and schedule implications are included in the Master Schedule.

·        
Forecasts: for Estimate at Completion
for time (EACt).

5.7       
Cost
Controller

The Cost Controller’s responsibilities
below only refer to the Project Controls Methodology described here and does
not relinquish the person in reference of their normal responsibilities in
terms of general project execution.

·        
In collaboration with the main
role players, develop the Integrated Work Breakdown Structure (IWBS).

·        
Responsible
for establishing control accounts for 100% of the project scope.

·        
Establishes
and maintains the agreed budgets for SLPPs, as well as work and planning
packages for all control accounts in the cost management system.

·        
Maintains
the control accounts in the cost management system.

·        
Maintains
cost collections at control account level.

·        
At the
start of the project, prepares the initial S-curve. It is the time-phased
monetary value of the work to be performed for the contract, control account,
as well as for the overall project. This also serves as the initial cost flow
forecast for the project.

·        
As
contracts are placed and cost and schedules are agreed, the control accounts
and the overall project PMB are updated.

·        
Provides
cost flow forecasts monthly (S-curve).

·        
Produces
the monthly Cost Performance Report (CPR), as well as summarised high-level
reports.

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